July Newsletter

Safeguarding Your Business: Mitigating Disasters & Protecting Your Assets

Did you know that nearly 40% of businesses never reopen after experiencing a significant disaster? Studies show that over 90% of companies that suffer a disaster and don’t have a recovery plan in place go out of business within two years. These statistics emphasize the importance of proactive measures to protect your assets.

Managing your content after a loss can pose several challenges. Addressing them requires a combination of technological solutions, robust processes, and skilled personnel for effective processing. A coordinated approach involving disaster response teams, specialized contractors, insurance professionals, legal advisors, and relevant experts is often necessary. Effective planning, swift action, and a focus on safety are essential to mitigate further damage, ensure compliance, and facilitate the recovery process.

Important Considerations

  • Safety and Health Risks: Following disasters like asbestos contamination, fire, or water damage, there can be significant safety and health risks associated with handling and managing physical contents. Exposure to hazardous materials, structural instability, or contaminated water can pose immediate dangers to the personnel involved in the recovery process.
  • Insurance Claims and Recovery Processes: Navigating insurance claims and recovery processes after a disaster can be overwhelming. Documenting the damage, estimating losses, negotiating with insurance providers, and complying with specific claim requirements can be time-consuming and may require expertise in insurance policies and procedures.
  • Emotional Impact and Stakeholder Communication: Disasters often have emotional and psychological impacts on individuals and communities. Effectively communicating with affected stakeholders, such as employees, customers, or suppliers, requires sensitivity and empathy. Managing expectations, providing updates, and offering support are crucial aspects of post-disaster communication.
  • Inventory Tracking and Reconciliation: Disasters can disrupt inventory tracking systems and lead to discrepancies between physical items and recorded inventory. Reconciling these differences and accurately updating inventory records become essential to maintain accountability, prevent fraud, and facilitate insurance claims or financial settlements.


  • Logistics and Storage: Finding suitable storage space for salvaged items and inventory during the recovery process can be challenging, particularly in the immediate aftermath of a disaster. Arranging temporary storage, implementing proper handling procedures, and ensuring security can be complex and require coordination among various stakeholders.
  • Damage Assessment: Assessing the extent of damage to physical contents and inventory can be challenging, especially when the disaster has caused widespread destruction. Conducting thorough evaluations, cataloging damaged items, and determining which items can be salvaged, restored, or need to be discarded requires expertise and detailed inspections. This can be time-consuming and labor-intensive.
  • Documentation and Evidence Preservation: Properly documenting the condition of physical contents and inventory is crucial for insurance claims, legal purposes, and disaster recovery assessments. However, the chaotic aftermath of a disaster makes it challenging to gather accurate records and preserve evidence of damage.
  • Compliance with Regulations: Managing physical contents and total loss inventory after a disaster must also adhere to relevant regulations and guidelines. Disposal of hazardous materials, adherence to environmental standards, and compliance with health and safety regulations need to be considered throughout the recovery and restoration process.

5 Tips for Asset Protection

  1. Regular Maintenance: Keep your property well-maintained, addressing any structural or equipment issues promptly to avoid fire, water, or asbestos hazards.
  2. Insurance Coverage: Ensure that you have adequate insurance coverage to protect your assets from potential damages.
  3. Disaster Preparedness: Develop and implement a comprehensive disaster preparedness plan, including evacuation routes, emergency contacts, and communication protocols.
  4. Off-Site Data Backup: Protect your digital assets by regularly backing up important files and storing them off-site or in the cloud.
  5. Preselect Vendors: In the event of a significant loss, have an established relationship with a reputable content management company to streamline recovery.